Present

Larry Stuber, Mike Brown, Jay Robinson, Spencer Groshong, Bill Stout, Don Larson, Tom Vaughn

Conversations Before Committee Reports

We briefly talked about pick and clean rules now that we must post scores.  Chris Bensel is said to be coming up with a new set of rules on this subject. We all agreed that it is important to have all members playing by the same set of rules because of posting.  Once resolved, one suggestion was to ask Jim Gibbons to explain any rule changes at the upcoming Spring Kick-off Breakfast.

There was also some discussion on the work being performed on hole Red 1.  Chris is contemplating making this hole into a par 3.

Committee Reports

Membership Report-Robinson

• Total paid members 206
• New members 7
• 51 members from last year have not paid for 2026 membership (not included in 206)

Treasurer Report-Mike Williams

We finally received $250 from the January Chili Chowder Feed the middle of February.  I provided a revised event summary illustration a $1,972 contribution to the scholarship fund.

Social Committee-Stuber & Roy

The breakfast caterer for the Kick-off breakfast is Kam & Kam.  They are new to the Charbonneau list of approved caterers.  Our costs for breakfast will be $17.50 per attendee and this includes the tip.  This is a reduction from last years breakfast.  If we have 80 participants, the same as last year, savings to the club will be $900.  The board discussed and also agreed to provide a no-host Bloody Mary bar at the upcoming April 4 breakfast.  The only expense to the board will be the labor for providing one or two bar tenders from the Market Café.

Finally, our objective this year, for all catered events, is not to pay more than $1 per participant above last year’s costs, and currently, we have caterers scheduled for all 2026 events. 

Tournament Committee-Larson

Battle of the Sexes is scheduled for Thursday August 6^th.  There will be a $20 entry fee per participant. All entry fees will be contributed to the Merit Fund.  Chris Bensel has offered to provide food and beverages at no costs to CMC.

Nine Hole-Vaugh

There have been recent discussions about including the Nine Holer’s in the Charbonneau Cup event.  However, as of this writing it remains under review.

Discussion Following Committee Reports

Two new Amendments to the club’s bylaws were provided for review by the board.

• Officer & Event Chair Roles and Expectations
• Financial Handling Procedures for All Club Events

Jay Robinson made a motion to the board to adopt the proposed bylaw amendments  This motion was seconded by Mike Williams.  The attending board members then discussed the specifics of the two amendments.  After some comments and discussion Bill Stout made a motion to amend both amendments by removing the requirement for member signatures.  This was seconded by Mike Brown.  The amendments and restated bylaws were then adopted unanimously.

                            Charbonneau Clubhouse Card Room 3 PM

                                         Meeting MINUTES

Attending:  Benesh, Brown, Fieweger, Groshong, Johnson, Larson, Robinson, Roy, Stout, Stuber, Vaughn and Williams.

Invited Guests:  Jim Gibbons

Greg Benesh:  President  Greg starts the CMC Board Meeting at 3:01 pm. 

Greg continues to compile the elements for the ’26 Season Directory which will be given out at the April 4^th Spring Kickoff Meeting & Breakfast.  A Search Committee will be formed with Joe Fieweger and Larry Stuber to identify and recruit new CMC Board members.  GB asked if the’25 state tax return had been filed – Mike Williams (Treasurer) said YES it had been.

Jim Gibbons:  Jim updates us on the CGC and Course maintenance.   Jim may have a Rules Seminar in the Club house – always a fun and informative event.   Jackson Bensel just received his PGA professional license – be sure to congratulate him.  He will also be the new Sherwood HS varsity golf Coach this spring.  Kaitlyn is in the same process to get her PGA license. 

The CGC has had another great year financially – will likely change very little for the upcoming ’26 season. The CGC Board is searching for new Board members (3 year term); Contact Bill Bray, current CGC President with potential candidates.  The Grounds crew is currently working on ‘leveling’ certain tee boxes. 

Spencer Groshong:  VP  Spence reviewed the results of the CMC Survey that he and John Nguyen put together, having 96 CMC members respond.  One objective was gauge the CMC Interest in the ’26 INVITATIONAL Tournament for August. 50 people (members) said ‘yes’ to a one day Event; 50 members said ‘yes’ to a member/member event.  SG said there may be just too many golf events on the season schedule this year – like last year – causing apathy.  Don Larson added that Chris Bensel needs an answer very soon whether the INVITATIONAL will be supported with 50 teams minimum (or 100 players) this year.

Don Larson proposes to the Board a MOTION, Mike Brown seconded.   CMC Decides at the Feb Meeting there will NOT be an INVITATIONAL Tournament this season (Aug 2026).  After discussion, by voice vote, the MOTION was carried (passed).  Mike Brown suggested we incorporate a “horse race” event in conjunction with a member/member outing or alone on a Sunday evening.  It only briefly ties up a 9 hole course.  Greg B states that Don Larson will have to fill the INVITATIINAL Aug date with a CMC game.  Don L will notify Chris Bensel.

Spence G added that the Charbonneau Cup (based on season long points) should be our premier season event.  Greg B brought up some of our CMC members still work and cannot make the morning Wednesday games – is it possible to have either afternoon or early evening tee times for some weekday tournaments?  This will be studied. 

Greg B proposed a MOTION to the Board.  Lloyd Johnson seconded. For official scheduled CMC tournaments, members 85 years-old or older, may elect to use/play from the RED tee markers.  After discussion, by voice vote the MOTION was carried (passed).

Jay Robinson:  Membership  Jay reports that we have 196 paid members at this point with about 60 (unpaid) expected to join .  There are 7 ‘first time’ new members so far registered this year.  This is consistent with the start of previous years.   Greg B will send out another email blast prior to the April Breakfast.  Jay R, Tom V, and Bill S point out that over 100 of the current members are signed up to receive game invitations for both 18 hole and 9 hole events. 

Bill Stout – Scoring  Bill said the scheduled games for April scoring will be ‘flighted’ as mentioned last month.  Idea is to track winners, and insure ‘fairness’.  Bill added he will ‘flight’ the 3 official dates on March as well.  He plans to work on a seminar for scoring and understanding the new features of GG.

Tom Vaughn:  Nine Hole Group  Tom says the use of GG has increased the 9 hole participation by nearly 100%!  Last season was the first time of implementing pairing players and posting scores via GG.  Yes, there will be planning for the 9- Hole Group to participate in a simultaneous Charbonneau Cup – end of the year event with prizes.

Mike Williams: Treasurer  Mike says we are flush with cash at this point until the OGA bill arrives next month. The Chili Chowder event was able to net nearly $2000 which goes to the Scholarship fund. 

Larry Stuber & Michael Roy:  Social  Mike and Larry interviewed 10 of the pre-approved caterers for Charbonneau.  They also asked others how several of the caterers performed at Charbonneau.  They will use KAM fine foods (new to us)for the April 4^th Kickoff Breakfast.  Cost likely to be 17.50/person – that is LESS/person than last April.  Larry and Mike have committed to caterers for many of the other season events.  Market Café will run the bar for all CMC events when needed.

Don Larson: Tournaments  Don explained work he is doing on the “Battle of the Sexes” tournament possibly for August 6^th.  Both the CWGA and the Niners associations are interested in have CMC participate in this one.  Instead of ‘mixed’ foursome (two guys and two women) will have men’s foursomes versus women’s foursomes.  There would be a $20/player charge with all proceeds going to the Merit Awards (Scholarship fund). Chris Bensel has agreed to take care of the food and beverages, as well as putting the teams together.  It would be a shotgun start.   Their next planning meeting is Feb 13.

Lloyd Johnson:  Website  Lloyd has put all 2026 CMC golf Events on the CMC website.  The beauty of the website is that only the 4 (four) ‘notices’ of the next to be played will be featured on the home page; as they are played, the event disappears and the next tournament will be displayed.  Lloyd J said the website is “email based” now and makes scheduling and posting very easy.

Mike Brown:  OGA  Mike hasn’t had any recent contact with OGA.  They are introducing a new program to ‘check our player roster’ to analyze a players handicap over a 6 month period.  Will know more later.

Joe Fieweger, Larry Stuber and Michael Roy:   “Conversations with Kerry” March 5^th 11 am to 12:30 in the Clubhouse sponsored by CMC.   David Mauk will participate, as will Mike Walters.  Will need help from the Board setting up the club house seating, greeting people, help with the raffle ($ going to the Scholarship Fund), floaters at the event, and with clean up.  Kerry Eggers’ latest book signing.  Opened to all Charbonneau residents.

Greg B adjourns the Meeting @ 4:45 pm     Next Board Meeting March 3

Joe Fieweger –  CMC Secretary

    January 6, 2026      Cardroom of the Clubhouse

                   Meeting   MINUTES

Attending:  Benesh, Brown, Fieweger, Groshong, Larson, Roy, Stout, Stuber, Vaughn and Williams

Absent:  Johnson and Robinson

Guests:  Colleen Larson ( CWGA),  Jim Gibbons, Chris Bensel, Tom Taylor, Tim Bonino, Gene Harp, Tim Tyler, John Meyers, Bob Miller and Don Lloyd

Greg Benesh:  President begins the meeting at 2:58 pm and introduces Colleen Larson from (Charbonneau) CWGA.   Colleen Larson explains she and Patti Book are co-chairing the “Battle of the Sexes” golf event planned for mid-August (2026) as a fund raiser.  This fun event will involve CMC members paired with CWGA members (no husband and wives teaming together) for a best ball match.  Colleen will need two (2) CMC Board members to work with her and Patti on organization.  Initial plan is to use the grill at the Pavilion for hot dogs & hamburgers. Cost could be as low as $10 per player.  Free will donations will be collected for the Charbonneau Scholarship fund.  Jim Gibbons and Chris Bensel added that this event has been lots of fun, with the women winning the last time.

Spencer Groshong:  VP   Spence sent out to the Board members the results of the CMC Survey created by him and John Nguyen.  There was interesting data and comments from at least 96 respondents.  Spence wants to form a committee to analyze the data. Then to discuss the findings and the direction CMC should go at our next meeting – Feb 3.

Mike Williams:  Treasurer  Mike released a current Balance Sheet and Income Statement to all Board members prior to this meeting.  Data shows the CMC is quite financially healthy.   Mike indicated that as of Dec 31, 2025, there were 187 CMC members renewing their $100 memberships.  After Jan. 1, 2026, the membership registration goes to $120.  In 2025, we had 250 paid members.  We are expecting a similar total in 2026.

Larry Stuber & Michael Roy:  Social   Larry, Michael and Joe F are working to set up a ‘book signing’ Event with local Charbonneau sports writer Kerry Eggers in early March.  Thinking to call it “Conversations with Kerry” and will include David Mauk and Mike Walters (both of Charbonneau) taking questions and relating stories.  The CMC will sponsor this event and provide light refreshments.  There will also be a request for donations to the employee scholarship fund.  More definitive news on this will be at our Feb 3 Board Meeting.

Larry mentioned after reviewing the CMC survey comments, complaints for food ‘quality’ for the last couple of Men’s Night Out events.  Larry and Michael want to review the current approved list of event caterers with Brooke H in the office.  CMC needs to know all the catering options we have.   There was discussion of perhaps using 4-5 non-playing CMC members to use the Pavilion grill for hamburgers and hot dogs.  This has been tried in the past with fair results.  There could be insurance implications doing it ourselves.  It is much easier to use a trusted caterer. 

At this time we don’t have a caterer for the April 4^th ‘Season Tee Off Breakfast’.  Expect to line one up by the Feb 3 Board Meeting.

Don Larson:  Tournaments   Don sent a 2026 CMC Golf Event Calendar to all Board members ahead of this meeting.  There will be only a few minor changes to the Calendar before it is finalized in the CMC Directory for April 4^th.  Don has included the Invitational as a two day Event in early August – this could be subject to change.  Don suggested ideas for both Wed & Sat games:  Wednesday pairings could include foursomes of ‘A’ players, and other foursomes of ‘B’ players instead of always trying to get ABCD ‘player’ foursomes.  New Saturday game can be:  adding best gross score of ‘A’ and ‘B’ players to that of best net score of ‘C’ and ‘D’ player – producing one score/hole –team competition.

MOTION introduced by Spence G to add “Battle of the Sexes” event to our 2026 August Calendar.  Motion seconded by Larry Stuber.  By voice vote the Motion was carried and adopted.

Tom Vaughn: Nine Hole Group   Tom V is finishing the 2026 event Calendar for the CMC Nine Hole Group.  He has effectively used GG with the 9 Holers and bumped up the ‘regular’ players (Wed & Fri) to 37, as well as, having several participate in Men’s Night Out events.  Tom and the Board will decide at the Feb 3 Meeting to include the 9 Hole Group in a separate ‘Charbonneau Cup’ event based upon Points and played at the end of September.  Greg Benesh needs a decision on this (Feb) before printing the Directory.

Bill Stout:  Scoring  Bill produced an extensive study for the Board of “what if we Flighted the payouts?”  Would it make a difference in winners?  CMC scheduled golf events now pay out (individual games) on a 70/30 basis:  net/gross.  Bill’s analysis was a very helpful comparison showing that the ‘A’ players will still earn much of the payouts, and the number of ‘net winners’ may increase for the ‘C’ and ‘D’ players.  G Genius is capable of doing this.  Greg B suggested that the CMC consider going straight to “Net” payouts only – the good players would still be regular winners.

MOTION by Bill S that we go to “Flights” for the month of April 2026 golf events to evaluate the payout distribution.   Motion seconded by Don L.   By voice vote the Motion was carried and adopted (for April) This new action will be evaluated at the May Board meeting.

Spencer Groshong (& Tim Bonino):  Employee Scholarship  Spence and Tim suggested that the Scholarship candidates not only include Pro shop and Marketplace employees, but also Greens Crew.  David Mauk headed the CCC Foundation which gave $500 last year to the Fund.  Chili &Chowder Feed raised over $1500 last year.  The 3 Associations combined to present between $5000 and $6000.  The distribution of Scholarship $ was very appreciated by the recipients!

Bill Stout – Old Business   Bill suggested a MOTION to strike the Minutes from the Dec CMC Board meeting relating to the Tournament Committee’s handling the Charbonneau Cup event, as well as an apology to Gene Harp.  Spence G said the CMC has a right to discipline a Board Member.  Bill S added that no ‘due process’ was afforded.  Bill S and Greg B agreed that a “special” meeting can be arranged quickly with just current Board Members and Gene Harp to ‘do it right’. The meeting has been set for Jan 15, Thursday afternoon.

Greg Benesh: President      Adjourned the Meeting at 4:45 pm

Next CMC General Board Meeting:    Feb 3

Joe Fieweger

CMC Secretary